What is SmartPro?
SmartPro is an advanced, cloud-based portal designed specifically for business setup consultants, PRO service providers, and corporate documentation managers. It allows you to efficiently manage the company and employee documents of multiple clients - all in one centralized platform. As a PRO service company, you can create individual login portals for each client, enabling their HR or admin staff to upload and monitor documentation while you handle renewals, reminders, and compliance tracking on their behalf.
Multi-Client Company Management
Create a dedicated login portal for each client company Clients can upload their: Company trade license, MOA, tenancy contracts, establishment card, etc. Employee and dependent documents such as visas, passports, EIDs, labor cards, and insurance Role-based access for HR, admin, or other company staff
Centralized PRO Oversight
From your admin dashboard, view and manage all client companies in one place Track: Documents nearing expiry Renewal requests Pending actions across multiple clients Assign internal PRO staff to different clients for better workload management
Automated Expiry & Renewal Alerts
SmartPro sends automatic reminders to:
Your PRO team.
The client (HR/admin).
The employee (optional).
Alerts are sent in advance (customizable – e.g., 30/15/7 days).
You’ll never miss a visa, license, or insurance renewal deadline again.
Smart Dashboard & Reports
Admin dashboard for your PRO company to monitor:
All client accounts.
Urgent and overdue renewals.
Compliance health across clients.
Client dashboard for their own document visibility.
Export reports (PDF, Excel) for internal use or government submission.
Renewal Workflow
Clients can request document renewals with one click. Your PRO team gets notified with full document context. Status tracking: initiated → in process → completed. Optional document re-upload after renewal.
AI-Powered Document Content Scanning
SmartPro uses built-in AI to automatically scan uploaded documents, extract key information (like name, document number, expiry date, and issuing authority), and populate relevant fields. This reduces manual data entry, minimizes errors, and speeds up the onboarding and document tracking process.
Security & Access
Secure, encrypted storage for sensitive documents.
Role-based access for:
You (admin).
Your staff (PROs).
Client company HR/admin.
Optional employee-level access for personal document updates.
Who SmartPro is For?
- PRO service companies managing many client businesses
- Government Transaction Centers. Amer, Tasheel Centers can manage their Clients
- Business setup consultants offering long-term support
- Documentation & compliance managers working with multiple companies
- Corporate service providers who want to offer a tech-enabled value-added service
Benefits to You (the PRO/Setup Provider)
As a PRO or business setup service provider, SmartPro gives you a competitive edge by transforming how you manage your clients' documentation. Here's how it benefits you:
Centralized Client Management
Manage all your client companies and their employee documents from a single, unified platform. Easily switch between client dashboards without juggling spreadsheets or scattered files.
Automated Workflows & Reminders
Eliminate manual follow-ups and deadline tracking. SmartPro automatically sends expiry alerts to you, your clients, and employees - helping you avoid last-minute renewals or costly penalties.
Streamlined Renewal Process
Clients can initiate renewal requests directly through their portal. You receive structured, trackable requests, reducing back-and-forth via calls, WhatsApp, or email.
Improved Client Communication
Provide your clients with real-time visibility into the status of their company and employee documents. Enhance trust and professionalism by giving them direct access to their own secure portal.
Branded Professional Service
Offer a premium, tech-enabled service that differentiates you from traditional PRO companies. Position yourself as a modern, organized, and reliable service provider.
Secure Document Storage
Store sensitive documents (e.g., passports, licenses, insurance, etc.) in a cloud-based, encrypted environment. Reduce dependency on physical files or risky email storage.
AI Enabled
AI enabled document attachment automatically fills the document details like document number and issue and expiry dates etc.
Scalable as You Grow
Automate repetitive tasks and reduce your team's manual tracking efforts. Focus your time on client service and growth, not chasing documents.
Reports & Compliance Tracking
Instantly generate compliance reports for clients or government audits. Access summary views of pending, completed, or overdue renewals across all clients.
Frequently Asked Questions (FAQs)
SmartPro is an online document management portal designed for PRO and business setup service providers. It allows you to manage multiple client companies, their employee records, and all related documents with automated expiry tracking, renewal workflows, and client-specific logins.
SmartPro is ideal for: PRO companies managing documentation for multiple clients. Business setup consultants. HR outsourcing providers. Companies needing centralized control over employee and company document compliance.
SmartPro automatically tracks expiry dates of all uploaded documents and sends timely reminders to:
You (the service provider).
The client company (admin or HR).
The employee (optional).
You can set how early you'd like to receive alerts - e.g., 30, 15, or 7 days before expiry.
Yes. Each of your clients gets a dedicated, secure login portal where they can upload and manage their company and employee documents. They can also request renewals and view status updates.
Optionally, yes. If enabled, employees can log in to upload or update their own documents (like passports, EIDs, visas). This access is fully controlled by role permissions.
SmartPro supports a wide range of documents, including:
Trade Licenses.
MOA, Tenancy Contracts, Establishment Cards.
Passports, Visas, Emirates IDs.
Health Insurance, Labor Cards.
Dependents’ documents and more.
Yes. Clients can request document renewals directly from their portal. Your PRO team receives the request, handles the process, and can update the status until completion.
Absolutely. SmartPro uses encrypted cloud storage, role-based access control, and secure login protocols to protect all sensitive data and documents.
Yes. SmartPro includes AI-powered document content scanning that automatically extracts key details (e.g., name, document number, expiry date) from uploaded files to reduce manual entry and improve accuracy.
